Posting #1 – Financial Manager
Position Overview: The Financial Manager is responsible for maintaining the books for six corporate entities and three client not‐for‐profit trade associations, specifically, full‐cycle accounting, reporting, budgeting, currency Financial Manager Posting, trading, payroll, CRA reporting & remitting, and financial reporting to Boards & financial institutions.
Reports to: COO and the CEO
Duties include, but are not limited to:
General Accounting
- Manage the accounts receivable and payable functions.
- Post journal entries.
- Perform monthly revenue and expense allocation entries.
- Maintain general ledgers and financial statements.
- Banking deposits and bank reconciliation.
- Invoicing clients.
- Preparing payroll and monthly payroll remittances.
- Preparing monthly budget, variance and cash flow reports.
- GST and other government remittances.
- Manage day‐to‐day accounting tasks including general and clerical accounting duties.
Financial Reporting
- Analyze a variety of financial documents and reports.
- Prepare and distribute statistical, financial and accounting reports for both internal and external clients.
- Liaise with a variety of members, directors, staff and other stakeholders.
- Develop and maintain policy, procedure and work items.
- Implement systems for quality control, quality improvement.
- Provide management with process recommendations.
Vendor Management & Purchasing
- Manage vendors to ensure they are meeting specified standards.
- Manage subcontractors to ensure they are meeting their contractual obligations.
- Manage all purchasing and the processes to track purchasing and document issues.
Knowledge, Skills, and Abilities
- Ability to structure general ledgers for increased reporting functionality.
- Able to create spreadsheets to analyze financial data that best suits clients’ needs.
- Ability to establish priorities, work independently, and proceed with objectives without supervision.
- Ability to handle and resolve new and recurring problems.
- Excellent written and verbal communication skills.
- A strong aptitude for working in a deadline‐oriented environment.
Credentials and Experience
- Accounting designation or the equivalent experience.
- Eight or more years accounting for multiple divisions and organizations.
- Above average ability to use QuickBooks and Excel for financial analysis.
- Proficient use of TurboTax, Act database.
- Knowledge of PBWorks and TimeFox online time & project tracking, is an asset .
- Experience working with large Boards
Posting #2 – Administrative Assistant
The Administrative Assistant provides comprehensive administrative support and client services for all departments. This position is ideal for someone who is self-motivated, meticulous, and practical. This role has potential to be the platform to other roles internally and for taking on additional responsibilities for the right candidate. You must be reliable, energetic, and a great team player. You are looking for a company who values your ideas and strong work ethic. You possess excellent oral & written communication skills and the ability to multitask and prioritize effectively.
Reporting to the COO, this full-time position requires the candidate to possess at least two (2) years administrative experience or the equivalent aptitude and eagerness.
Core knowledge and skills:
- 2+ years experience as an administrative assistant or equivalent customer service role.
- Bilingual (French & English) is required.
- Excellent written and verbal communication skills.
- Superior writing, editing, and formatting skills.
- Working knowledge of MS Word and Excel and strong technological skills.
- A strong aptitude for working in a deadline-oriented environment.
- Enjoy a small, business casual environment.
Duties will include, but not be limited to:
- Reception and customer service support for all divisions.
- Coordinating and booking travel.
- Ordering and replenishing supplies.
- Answering phone/email inquiries from outside clients.
- Assist in tracking, researching, reporting, and collecting data.
- Scanning and filing information/documents.
- General processing and administration for a variety of programs.
- Email communication to clients.
- Creating, editing, and formatting reports.
- Creating and working within spreadsheets.
Posting #3 – Quality Assurance Administrator
Category Quality Assurance & Control
Description:
Looking for an individual with a quality management background, experience or education to assist and lead in organizational quality management and improvement. Knowledge of ISO 9000 standards, policy and procedure development, corrective action processes, process mapping and internal auditing. Education in Quality Management or previous experience within an ISO 9000 environment would be assets.
Posting #4 – Trainer and Facilitator
Category Teaching, Training & Library
Description:
Looking for a number of individuals in either Canada or the U.S. that are trainers or teachers in the areas of building science, green building, building performance, building analysis and home energy rating. Individuals should possess a certificate of adult in education or have their degree in education and a good knowledge of the building industry specific to green building backed up by a minimum of 5 years of experience within the industry. Building Performance Institute (BPI) or RESNET certification would also be considered to meet qualifications.
Submit cover page along with resume to hr@buildingprofessionals.com
Please indicate the specific job posting you are interested in applying for.
Thank You!